Regulations Relating to the Examinations for M.Phil Programme

General

1. The requirements for the MPhil degree shall comprise course work of 24 credits and a dissertation of 26 credits.
2. The requirements for the MPhil degree shall normally be completed within four consecutive semesters.
3. The course requirement shall normally be completed within the first two semesters.
4. Dissertation based on research shall normally be completed by the end of the fourth semester.
5. Each MPhil student shall follow the syllabi and courses of studies as may be prescribed by the Academic Council from time to time.
6. All semester examinations shall be held on the University Campus.
7. English shall be the medium of instructions.
8. An MPhil student shall be required to pay tuition fee and such other dues as determined by the Syndicate from time to time.

Examinations

1. A student shall be evaluated in each course on the basis of periodical test(s)/assignments(s) during the semester and terminal examination at the end of the semester. Each course shall carry 100 marks of which 50% shall be reserved for class test(s)/assignment(s) and 50% for the terminal examination.
2. There shall be a written examination for each course at the end of each semester on the dates fixed by Chairman (Chairperson)/Director/Incharge of each department/institute/centre/school in consultation with the Dean concerned and Controller of Examinations.
3. A student shall be allowed to appear in the examination provided that he/she has been on the rolls of the University during that semester, has registered himself/herself for the courses of study and has attended at least 80% of the lectures/laboratory work and completed the course work to the satisfaction of the teacher and the Chairman (Chairperson) of the department concerned.

Dissertation And Appointment of Supervisor

1. 1. Each student shall perform research work as partial fulfilment of the requirement of the degree under the supervision of a person appointed for the purpose by the Advanced Studies and Research Board on the recommendations of the Chairman (Chairperson) of the department and the Dean of the faculty concerned.
   2. A supervisor or co-supervisor appointed for MPhil research must hold a doctorate degree unless otherwise permitted by the Advanced Studies and Research Board.
   3. Where necessary and desirable, a co-supervisor may also be appointed.
   4. A student shall select a topic of dissertation which will be recommended by the supervisor and the Chairman (Chairperson) of the department concerned to the Advanced Studies and Research Board for approval within thirty days of the commencements of the third semester.
   5. The supervisor shall submit progress reports of the student towards the end of the third and fourth semesters to the Controller of Examinations and beyond, if permitted to continue. If two consecutive reports are unsatisfactory, shall cease to be a student of the University.
   6. In addition to satisfactory progress report in the third semester, a student shall continue to maintain a CGPA of 2.5 on the basis of course work taken up in that semester. If the CGPA is less than 2.5 he/she shall cease to be a student of the University.
   7. A student who fails to complete the requirements of the MPhil degree in the normal period of four semesters shall cease to be student unless provided with the benefit of Clause 7 (h).
   8. In case a student fails to complete the MPhil requirements within the normal period of four semesters, the Advanced Studies and Research Board may allow him/her an extension for one semester on the recommendation of the supervisor duly endorsed by the Chairman (Chairperson). Extension for another semester may be allowed by the Advanced Studies and Research Board, provided the supervisor justifies the extension to the satisfaction of the Board by indicating the circumstances which led to non-completion of MPhil programme within five semesters. No fellowship or financial assistance shall be provided during the extended period of 5th or 6th semesters.
   9. No extension beyond six semesters shall be granted under any circumstances. A student failing to submit his/her dissertation by the end of the sixth semester shall cease to be a student of the University.
   10. A student who is granted the benefit of Clause 7 (h) of the Regulations shall be allowed to submit his/her dissertation within the extended period. He/she shall be required to pay such charges for use of facilities as the University may prescribe from time to time.
   11. After the completion of research, each student shall submit five copies of the dissertation approved by the supervisor to the Controller of Examinations before the final examination as mentioned below:
       1. One for the External Examiner
       2. One for Examination Section
       3. One for department Office
       4. One for students’ hard copy
       5. One for the Supervisor
   12. After the viva-voce examination and after the critical comments, if any of the examiners have been incorporated: four copies of the final hard-bound dissertation be submitted as mentioned below:
       1. One for Examination Section
       2. One for Central Library
       3. One for departmental Office
       4. One for Supervisor
          To be returned to the student after submission of hard bound copy.
   13. The dissertation shall be printed on A4 size (8.5” x 11”) paper and shall have a green hard binding with golden lettering on the front and the spine. The thesis/dissertation text should be 1.5 spaced lines. Moreover, Thesis/Dissertation must be printed on both sides of the pages.
   14. A student is required to submit the hard bind copies of the dissertations after the Viva voce and corrections suggested by the external examiners.
       If the student fails to deposit the thesis within four months of the Viva voce, he/she will be asked to deposit fine as follows:
       1. Within 4-5 months of the viva voce: Rs.5000/-
       2. Within 5-6months of the viva voce: Rs.10000/-
       3. Thereafter, the fine would continue to increase at the rate of Rs.5000/- per month.
          However, the student shall not be allowed to submit the thesis after lapse of one year in any circumstances.

Dissertation Examination

A student who has completed the following requirements shall be eligible for admission to MPhil final examination.

1. 1. 1. That he/she has been a student on a regular basis in a teaching department of the University/Institute/Centre for the prescribed period, or allowed necessary extension as provided for under Clause 7 (h).
      2. That he/she has successfully completed the prescribed courses, guided reading and class assignments, including seminars, colloquia and tutorials to the satisfaction of the teacher and the Chairman (Chairperson) of the department concerned.
      3. That he/she has completed a dissertation on research topic approved by the Advanced Studies and Research Board.
      4. A student, who has completed the requirements stated above, shall submit an application on a prescribed form to the Controller of Examinations for admission to the final examination for MPhil.
      5. The Supervisor shall inform the Controller of Examinations through the Chairman (Chairperson) of the department concerned about the date on which the viva-voce examination is to be held. The Vice-Chancellor shall on the advice of the Supervisor / Chairman (Chairperson), appoint an External Examiner from the panel of examiners approved by the Advanced Studies and Research Board.
      6. The examination shall be held on the University Campus on such dates as may be notified by the Controller of Examinations in consultation with the Supervisor/Chairman (Chairperson) of the department concerned.
      7. The viva-voce examination in defence of the dissertation shall be conducted by a committee consisting of the Chairman (Chairperson) of the department concerned, Supervisor of the student and the External Examiner.
      8. Each successful student shall be awarded the degree of Master of Philosophy (MPhil) on successful completion of the requirements of MPhil.

Grades, Promotions and Merit

1. 1. 1. Letter grades will be used only for individual courses and not for semester GPA or CGPA. Grade points for each letter are given below:
         

         % Marks Range	Grade Point	Grade
         79.5 or above	4.0	A
         64.5-79.0	3.0-3.9	B
         50.0-64.0	2.0-2.9	C
         Below 50	–	F

      2. The general expectation associated with each letter grade is as follows:
         

         Grade		Description
         A		Excellent
         B		Very Good
         C		Good
         F		Fail

      3. For the purpose of determining the current status of a student the CGPA would be rounded to one decimal place.The CGPA determined at the end of studies shall be done on the basis of the actual grade points and credit hours of each course studied and the result would be rounded off to one decimal point.
      4. If a student fails to appear in the terminal examination of a course on medical or any other reason, he/she be treated as absent and failed.
      5. In each of the first and second semesters a student will be required to obtain a minimum Grade Point Average of 2.5 failing which he/she shall be deemed to have failed in that semester.
      6. A student who has failed in any semester under Clause 9 (e) may be given one chance as a concession to continue his/her studies. Such a concession shall be granted ONLY ONCE during the entire period of study for MPhil degree.
      7. A student failing twice under 9 (e) shall cease to be a student of the University.
      8. The Supervisor shall submit two progress reports of the student during the third and fourth semesters as provided under Clause 7 (e) to the Controller of Examinations. If both reports are unsatisfactory, he/she shall cease to be a student.
      9. A student who, by the end of the third semester, does not pass 24 credits of course work or does not maintain a CGPA of 2.5 shall be deemed to have failed and shall cease to be a student of the university as provided for under Clause 7 (f).
      10. The result of a student in each course, whether passed or failed, shall be indicated on the transcript by letter grade. A separate transcript shall, however, be issued to each student showing percentage of marks, grade obtained in each course and cumulative grade point average. Grade Point (GP) shall be determined on the basis of Numerical Grade in the manner shown in Appendix II to these regulations.
      11. Grade Point Average (GPA) shall be calculated in accordance with the following formula:
          
      12. The Cumulative Grade Point Average (CGPA) at the end of a semester shall be the Grade Point Average of all the courses which have been passed up to that time and shall be calculated as follows:
          
      13. The transcript will show credits, letter grade, CGPA and the weighted percentage. The overall percentage of marks will be calculated according to the following formula:
          

Rechecking of Answer Books

There shall be no re-evaluation of answer books. A student may on payment of fee as prescribed by the Syndicate, get the answer book re-checked for totalling and for verification that all questions or parts thereof have been fully marked, in the presence of the concerned teacher, the Chairperson of the department and the Controller of Examinations, within one month from the date of declaration of the results. Errors or omissions if any shall be rectified.

Freeze of Semester

1. 1. 1. If a student, due to an acceptable reason, is unable to pursue his/her studies in a particular semester, he/she may request freezing of the said semester. A student will not be allowed freezing of the first semester of his/her studies, however in exceptional circumstances of medical emergency of the student, the University may allow freezing of semester.
      2. Foreign students shall be allowed to freeze their first semester if they need additional time to complete paperwork for studying at this university.
      3. Applications for freezing a semester must be submitted within 45 days of the commencement of classes. The University may consider requests for freezing a semester beyond this period only in exceptional cases of medical emergencies.
      4. A student may apply to freeze a maximum of two semesters during their entire program of study. If a student does not register for a semester after utilizing the opportunity to freeze two semesters, he/she will be removed from the university roll.
      5. In the event of a medical emergency as specified in clause 3e(i-ii), the student must submit an original medical certificate issued by a government hospital or a reputable private hospital. The authenticity and validity of the certificate shall be subject to verification by the University’s Principal Medical Officer (PMO).
      6. The case for freezing of the semester shall be decided by the Dean on the recommendation of HoD and the decision shall be communicated to the Controller of the Examinations for notification.
      7. Being allowed a semester freeze by the Dean, the student who has deposited/paid the tuition fee for the frozen semester may request for refund. In such case the University shall deduct 25% of the tuition fee deposited and the remaining 75% shall be reimbursed to the student.
      8. The dropped/freeze semester shall be counted towards the maximum period of six semesters allowed under clauses 7(g) of these regulations for completing the M.Phil degree program.

Award of Medals and Merit Certificates

1. 1. 1. A student obtaining first position in his/her department based on overall result (CGPA) if student has obtained 80% (weighted percentage) marks or more in aggregate shall be awarded a Certificate of Merit and Vice-Chancellor’s Medal if he/she has not failed in or has not repeated any course and has completed the entire requirements for M.Phil degree within four consecutive semesters.
      2. A student obtaining first position in the faculty concerned based on overall result (CGPA) if student has obtained 80% (weighted percentage) marks or more in aggregate shall be awarded a Certificate of Merit and Chancellor’s Medal if he/she has not failed in or has not repeated any course and has completed the entire requirements for M.Phil degree within four consecutive semesters.
      3. Vice-Chancellor Medal and Chancellor Medal shall be awarded on the basis of CGPA subject to the conditions as laid down in (a) and (b). If CGPA of two students or more remains same than topper (first position) shall be decided on the basis of weighted percentage in M.Phil Program

Ready reckoner for calculating grade point based on letter grades and corresponding numerical grades:

1. 1. For Numerical Grade of 63.5 and 64 in Grade ‘C’ GP values shall be the same i.e. 2.9.
   2. For Numerical Grade of 78.5 and 79 in Grade ‘B’ GP value shall be the same i.e. 3.9.
   3. If the second fraction after decimal is 4 or less, it will be ignored. However, if the second fraction is 5 or more, it will be taken into account by raising the first fraction to the next higher digit. The third and higher digits shall be ignored. Thus GP for ‘A’ shall be 4.0 for ‘B’ from 3.0 to 3.9, for ‘C’ from 2.0 to 2.9 and for ‘F’ zero.