Purchase & Store Section
The Purchase & Store Section is a responsible office. This Office is facilitating to all The QAU Departments / Institutes regarding all kind of purchase even which are being processed under HEC Projects also:-
- The PSO Section is strictly observing the purchasing policies which will result in economical procurement for the University under open, fair, and competitive method of procurement.
- All kind of purchases are made with regulation standard as per specification provided by the end user.
- Issuing purchase order to vendors pertaining to cheap / lowest price, quality, timely delivery and shipping instructions.
- Implementing all matters requiring disposition of, and adjustments on, rejected materials.
- The operation of Stockroom/Central Receiving, and Inventory Control
- Administration of the Procurement conducting the Physical Verification of the Stores regularly.
- Processing the bill invoices deposited by the vendors for payments.
- Responsible for pre-auditing and external audit supporting documents.
- Keeping records of all Procurements as per PPRA’s instructions.
- PSS also dealing additionally with project cases.
- Dealing with all imports cases i.e. from getting proforma invoce upto satisfactory receiving of the consignments and adjustment of the payments.
- Conducting the Auction of the Junk items of whole QAU departments / schools & Sections.
- The imprest amount of PSO Office is very meager as per to meet official urgent needs / requirements it is requested that this amount would be 1.00 lac.
- PSS is also facing acute shortage of budgeted staff and dealing/ conducting the meeting of the following committees:-
- Tender Opening Committee
- Purchase Committee
- Physical Verification Committee
- Technical Committee
- Auction Committee
- External Audit
- At present AR (Admin) is officiating / acting the duties of PSO this section request to post permanent PSO, please.
- The PSS office also facilitating all offices of Admin Block regarding their urgent Official items without delay even in compress and the staff personally take interest on things.