Rules/Regulations relating to BS Lateral Entry Program
Duration of the Program
- The minimum duration of BS Lateral Entry program is 02 years comprising of four regular semesters (excluding summer sessions). In any case student shall have to complete the BS Program within 3 years comprising of 06 regular semesters.
- Each regular semester shall be spread over eighteen weeks, sixteen weeks for teaching and two weeks for preparation and the conduct of examinations.
Promotion & Probationary Period
- If a student scores Cumulative Grade Point Average (CGPA) less than 1.0 at the end of any semester during the program of studies, he/she shall be dropped from the university rolls (for first semester students, the Grade Point Average (GPA) at the end of the first semester would be considered for the above purpose). The CGPA at the end of any semester will be calculated on the basis of all the courses registered upto that semester including the courses registered in the summer session(s), if any.
- Whenever at the end of a semester any student’s CGPA is 1.0 and or more but less than 2.0 he/she shall be placed on probation.
- A student shall be allowed two chances to remain on probation during the entire BS lateral entry Program of Studies.
- A student failing to achieve the minimum required CGPA of 2.0 for the third time shall cease to be the student of the University.
- The student eligible to continue the study program and having failed in a compulsory course(s) shall have to pass such course(s) as and when offered by the Department /School/Institute/Centre during the maximum permitted time of the program (06 semesters).
Registration of Courses
- At the beginning of each semester, a student shall register in the course(s) being offered for the BS Lateral Entry program by the respective Department/School/Institute /Centre. A student who does not register any course(s) in a semester, will deemed to have frozen that semester.
- Registration shall be allowed if the student has paid all the required dues.
Exemption of Course(s)
- A candidate seeking transfer of credits / exemption of course(s) must have obtained admission in the BS programs through lateral entry according to the prescribed procedure of this University. Once the admission is granted, exemption of courses will be determined by Departmental Admission Committee. It is to be noted that exemption will be granted for only those courses which are taught in the first two years at QAU. The respective Chairperson will submit the recommendation of the Committee to the Dean of the Faculty concerned for approval who then shall forward the case to the Controller of Examinations before terminal examinations of 1st semester of BS Lateral Entry program.
- The Departmental Admission Committee will follow the following policy guidelines while making recommendations to the Chairperson and Dean concerned as per 4.1 above.
- For Students joining after Cutoff from BS Program in same degree of other university
- Common compulsory courses including English language, Islamic Studies / Ethics and Pakistan Studies.
- General / interdisciplinary courses.
- Discipline Specific Courses with at least 80% similarity. This is to be decided by the departmental admission committee and there is no upper limit of granting exemption.
- For discipline specific course exemption will be granted only if at least 60% marks are obtained.
- For Students joining with two-year BA / BSc / B.Com / ADP Degree
- The maximum exemption for course work shall be upto 51 credit hours.
- Only the courses with at least 50% marks will be considered to be exempted.
- The degree requirement for students admitted through lateral entry is same as for students admitted in regular degree program. However, credit hours exempted by respective admission committee will be excluded from degree requirement.
Freezing of a Semester
- If a student, due to an acceptable reason, is unable to pursue his/her studies in a particular semester, he/she may request for freezing of the said semester. A student will not be allowed freezing of the first semester of his/her studies, however in exceptional circumstances of medical emergency of the student, the University may allow freezing of semester.
- A student shall be allowed to apply for freezing of at the most two semesters in his/her entire program of studies after that he would be considered/declared Ceased. The application must be submitted within 45 days from the commencement of classes. Only in exceptional circumstances of medical emergency of the student, the University may allow freezing of semester after 45 days.
- The case for freezing of the semester shall be decided by the Dean of the Faculty on the recommendation of Chairperson/Director of the respective Department/School/ Institute/Centre and the decision shall be communicated to the Controller of the Examinations for notification.
- Being allowed a semester freeze by the Dean of the Faculty, the student who has deposited/paid the tuition fee for the frozen semester may request for readjustment. In such case the University shall deduct 25% of the tuition fee deposited and the remaining 75% shall be adjusted in fee of next semester. The adjustment of fee is not allowed after 45 days in any case.
- Being allowed a semester freeze by the Dean of the Faculty, the student shall have to complete the degree requirements within three (3) years from the date of his/her first admission (including the period of the semester(s) declared to have been frozen).
In case a student applies for cancellation of his/her admission, the following shall be applicable:-
- The application must have been recommended by the respective Chairperson/Director of Department/School/ Institute/Centre.
- There should be no outstanding dues against him/her.
- If the student is in the 1st semester, the request for the cancellation will be entertained within 60 days from the commencement of the semester.
- If the student is in other than the 1st semester and has never availed a chance, the request for cancellation will be entertained within 60 days from the commencement of the semester.
- If the student has availed a chance (as per clause 2.2.2) his/her request for cancellation of admission will be entertained only within 30 days from the commencement of the semester.
- The request for cancellation of admission will not be allowed after the 3rd semester.
- A student is required to take 15-18 credit hours coursework per regular semester.
- However, the Chairperson/Director of the Department/School/Institute/ Centre may allow a minimum of 12 credits (or all remaining if less than 12) and a maximum of 21 credit hour coursework in one semester on the approval of the Dean and with the submission of undertaking from the student on the prescribed form.
- A credit hour means teaching a theory course for 60 minutes each week throughout the semester. The Department/School/Institute/Centre may require attendance in the tutorial session as a part of the requirement.
- One credit hour in laboratory or experimental work would require lab conduct of three(03) hours per week.
- For a course that includes both theory (T) and practical (P) components, the credit hours would be indicated as T + P, for example, 3+1=4.
Eligibility to appear in the terminal examinations of a semester:-
- No student shall be eligible to appear in the terminal examination unless he/she is registered at the University for the respective study programme and has paid all the required dues.
- A student must have attended at least 80% of the classes held in a course in order to be allowed to sit in the terminal semester examination of that course. However, the Chairperson/Director may grant a relaxation of 10% of the attendance in lieu of his/her participation in extracurricular activities duly recommended/ nominated by the University or in case of serious illness of the student or demise of his/her immediate family member. This relaxation will be subjected to the provision of evidence.
- Students having class attendance less than the prescribed level in 9.2 in a particular course will be required to repeat the course, however for optional course(s) studied may take its substitute course(s) as advised by the Department/School/Institute/ Centre.
Departmental Grievance Committee
There shall be a ‘Departmental Grievance Committee’ to address; a) request of the student regarding special examinations on medical grounds, b) request of the student regarding grievance on grading.
- The ‘Departmental Grievance Committee’ comprising of :
- Chairperson/Director of the Department/School/Institute/ Centre will chair the committee proceedings. In case if grievance is against the Chairperson/Director, the senior most faculty member will chair the Committee.
- Two senior most faculty members other than the faculty member against whom any complaint is registered (if any). In case the complainant is a female student, at least one of the Committee members must be female or be co-opted from the Department/School/Institute/Centre of faculty concerned for this purpose.
- In case of special examinations the teacher(s) concerned shall be the member of the Grievance Committee.
- The committee will address the request for special examinations, and grievances of the students about any course instructor or grade or for any other academic or fairness issues. The committee shall forward its report/recommendations to the respected Dean.
- Appellate body against the decision of the said committee will be the Dean of the faculty. Frivolous complaints by the student will result in an official warning and on receiving repeated warnings, the student may be referred to the U.D.C.
A special examination shall be conducted for a student who is unable to appear in the terminal examination of course(s) on medical grounds or death of parent, spouse, children, sister or brother.
- Serious Medical Grounds of Student himself / herself
- Provided that incident / disease occurring during or within two weeks prior to terminal examinations.
- A student shall have to submit an application of serious illness to the concerned Department/School/Institute/ Centre on or before the date of commencement of the examination/paper as the case may be.
- In case of serious illness of the student, he/she must provide evidence of having been hospitalized or receiving intensive treatment in a recognized private or a public sector hospital.
- Demise of parent, spouse, children, brother or sister.
- Provided that demise of said relation occurred during or within two weeks prior to terminal examinations.
- The student shall have to produce the death certificate of the kin referred here.
- To avail the special examination a student must have met the eligibility criteria in the terminal examinations of the semester.
- The request for special examination shall be considered by the ‘Departmental Grievance Committee’ and recommendations of the committee shall be placed before the Dean through the Chairperson/Director of the Department/School/Institute/Centre for approval.
- If allowed, the special terminal examination shall take place during the semester break before the commencement of the next semester. The Department/School/Institute/Centre will inform the student, concerned teacher(s) and the Controller of Examination at least three days before the date(s) of special examination.
- Chairperson /Director of the Department/School/Institute/ Centre will monitor the special examinations and ensure the standards.
- There would be only one chance on the grounds mentioned at 11.1 to appear in a specially conducted examination(s) during entire program of studies.
- Special examination shall not be allowed for summer semester courses.
Grievance on Grade
A special examination shall be conducted for a student who is unable to appear in the terminal examination of course(s) on medical grounds or death of parent, spouse, children, sister or brother.
- A student must approach the chairperson/director of the Department/ School/ Institute/ Centre for a grievance regarding the received grade within three (3) working days of the declaration of result by teacher concern. The declared result should immediately be placed on notice board / office file where it is easily accessible to students.
- The chairperson/director of the Department/School/ Institute/Centre may forward the grade grievance to the departmental Grievance Committee if deemed necessary/appropriate.
- It will be binding on the committee to hear both sides (student and instructor), and give the final decision within 5 days or before the start of the date of registration for the new semester whichever comes earlier.
- The Committee or appellate authority may for reasons to be recorded in writing, decide to:
- Reject the student’s application;
- Ask the concerned teacher to review his/her grading and satisfy the Committee.
- There shall be 100 marks assigned to each course.
- There shall be a system of evaluation of students’ performance consisting of the following components;
- Home assignments, term papers, quizzes class presentations and lab work, (if applicable) with the weightage of 20-25%.
- Mid Semester Examination of 1½ -3 hours duration having weightage from 25 to 30%. The Mid semester examination shall be held by the end of the 8th week of commencement of classes for each course.
- Semester’s Terminal Examination of 3-4 hours duration having a weightage of 50%.
- The terminal examination of the semester shall be held at the end of the semester.
- In case of Laboratory courses or courses requiring extensive field work/computation etc., 50% of the weightage would continue to be assigned to terminal examination while the remaining 50% weightage would be given to continuous evaluation with the distribution according to the needs of the particular course.
- Marks, Grade Points, Letter Grades
- The progress of a student shall be monitored in each semester on the basis of his/her academic performance in the semester as measured by the number of courses passed and Grade Point Average (GPA). The GPA for each semester shall be calculated as follows:
The cumulative GPA (CGPA) at any stage shall be calculated as follows:
- Letter grades will be used only for individual courses and not for semester GPA or CGPA. Grade points for each letter grade are given below:
|80 and above
*fraction is to be rounded to the nearest whole Number.
- The general expectation associated with each letter grade is as follows:
- For the purpose of determining the current status of a student the CGPA would be rounded to one decimal place.
- The CGPA determined at the end of studies shall be done on the basis of the actual grade points and credit hours of each course studied and the result would be rounded off to one decimal point.
- The transcript will show credits, letter grade, CGPA and the overall percentage. The overall percentage marks will be calculated according to the following formula.
- Honor Board
- There shall be an honor board maintained beside the respective Dean’s Office.
- The names of those students earning 3.8 CGPA or better at the end of each academic year shall be displayed on the Honor Board for one year.
- The Name of student would remain on honor list if he/she maintains a CGPA of 3.8 or better.
- Summer sessions if offered provide opportunities to the students who fail or withdraw (fresh course(s) will fall under the category of withdrawn courses) from a course and those who wish to improve their Grades(s). Summer session will not be counted as a semester(s).
- During the semester break, a Department/School/Institute/Centre may offer a summer session of six (6) to eight (8) weeks duration in courses of its choice. Sixteen (16) contact hours shall be required per credit hour of the course work with a maximum of eight (8) contact hours per course per week.
- Students who obtain D or C grade in a course or courses taught in QAU can opt to repeat the course or courses to improve their CGPA. However, grade improvement would not be allowed in more than two (2) courses during the entire study program. In case a student is unable to improve marks in a course, his/her original marks will remain the same.
- The students can register for up to three courses during one summer session.
- A student shall have to achieve 80% attendance target, complete the task for sessional marks, and appear for mid and terminal semester examinations for each course registered for summer session.
- A course will be offered only if minimum eight students have applied for registration. However, under special circumstances respective Chairperson / Director may offer course(s) with less than eight students with no financial liability on university.
- All other conditions regarding pre-requisite courses, duration and weightage of mid and terminal examinations, shall remain the same as for the regularly offered course. The mid examination will be held immediately after half of the classes have been completed.
- If a student is declared Ceased in his/her spring semester’s result he/she would not be eligible for any summer session, his/her registration of course(s) in subsequent summer session would automatically be considered cancelled. If result of spring semester is kept pending due to any reason, meanwhile student passes/improves his/her course(s) of subsequent summer session after that his/her result is notified and he/she is declared Ceased in spring semester’s result even then his/her passed courses of subsequent summer session would not be included/considered.
Each student of the BS Lateral Entry Program of Studies shall be required to pay tuition fee and such other dues as may be determined by the Syndicate from time to time.
Maintenance of course files would be compulsory for the teachers. It will have a complete record of all academic activities during the semester. The course file will contain the following:-
- Description of courses and outlines
- Weekly teaching/lab, tutorial schedule
- Date of mid-semester examination
- Total number of lectures delivered, tutorials conducted, laboratory session held.
- Grading policy identifying each activity, such as homework, quizzes, mid-semester examination, terminal examination, term paper.
- A copy of the terminal exam performance sheet detailing statistical data on the grades obtained by the students.
- Record of each quiz, homework assignment evaluation, mid-term paper and terminal examination.
- A note of any difficulties/problems faced by the teacher during class room/course delivery.
Merit Certificate & Award of Gold Medals
Following is the criteria for Merit Certificate & award of Gold Medals to successful students of BS on the basis of courses taught in QAU:-
- The Controller of Examinations shall issue a Certificate of Merit to a student who stands first in the subject on the basis of the overall result provided that the student has obtained 80% (weighted percentage) marks or more in the aggregate, has not failed in, or repeated any course and has completed the course work in normal period of particular program i.e 04 semesters. The recipient for the award of Certificate of Merit shall also be awarded the Chancellor’s Medal.
- The President’s Gold Medal shall be awarded to the students who stand first in the faculty of Social, Natural and Biological Sciences. The Controller of Examinations shall also issue Certificates of Merit to such students.
- Chancellor’s Medal and President’s Gold Medal would be awarded on the basis of CGPA after fulfilling the above mentioned conditions and if CGPA of two or more than two students remains same then the topper (First position) would be decided on the basis of weighted percentage.
Rechecking of Paper(s)
There shall be no re-evaluation of answer books. A student may, on payment of fee as prescribed by the Syndicate, get the answer book re-checked for totaling and for verification that all questions or parts thereof have been fully marked, in the presence of the teacher concerned, the Chairman (Chairperson) of the department and the Controller of Examinations within one month from the date of declaration of the results. Errors or omissions, if any, shall be rectified.
Handicapped/Disabled (Blind) Students
Handicapped/disabled (blind) student will be provided writer/amanuensis at the expense of the University on recommendation of the Chairperson of the department. The writer/amanuensis shall be less educated than the candidate. He/she would be allowed 60 minutes for solving the question paper over and above the time stipulated for a question paper.
After completing all requirement of BS Lateral Entry Program (04 years degree) a transcript/DMC will be issued mentioning detail of courses registered at QAU.